Case studies
Real results from distilleries and warehouses
The Platform
The connected solution for production and warehouse management
Proof 8 connects production, maturation, bottling, compliance, and ownership in one place.
One System
From grain to glass, in one system
Proof 8 covers every stage of spirits production, maturation, and bottling. Each module is designed around how distilleries and warehouses actually work.
Efficient production
Manage and track every aspect of production, from recipes and ingredients to yield metrics and final liquid. The Recipe Builder lets teams create, lock, and replicate recipes for batch-to-batch consistency, while digital logs capture measurements, quality checks, production data, and raw material stock controls. Every action is structured as a task with assign, approve, and complete stages, so operational and compliance checks stay consistent without adding paperwork.
Recipe Builder for batch-to-batch consistency
Batch monitoring, production data capture, and quality checks
Digital production logs replacing hand-written records
Task-based workflows with assign, approve, and complete stages
Production scheduling for full operational visibility
Optimised maturation
Monitor casks and barrels across locations and action regular operations and movements in the warehouse. Every cask is QR-tagged for unique identification, location mapping, and Digital Deed pairing. A visual warehouse layout gives teams a clear view of pallets, barrels, and locations at any time, with full movement history, configurable expected losses by cask type, and co-packing control for client-owned inventory.
QR-tagged cask tracking with Digital Deed pairing
Warehouse visualisation with location-based reporting
Full barrel location and event history traceability
Maturation workflows including regauging, recasking, and expected losses by cask type
Ownership and co-packing control for client programmes
Connected bottling
Every ingredient, every cask, and every bottle is born digital. Proof 8 creates a complete digital record from the first ingredient through to the finished bottle, providing full provenance, traceability, and verified ownership at every stage. Bill of materials calculations, batch numbers, dry goods tracking, and wastage recording are all automated, with proactive restock alerts to keep operations running smoothly.
Recipe-based bottling from small-batch to large-blend
Automated bill of materials and batch traceability
Dry goods and packaging materials tracking
Wastage recording and automated restock alerts
Complete provenance from grain to finished bottle
True cost visibility
Understand the real cost of every drop produced. Real-time cost tracking runs across production, maturation, and bottling, giving granular financial visibility at batch, barrel, and product level.
Cost control layer
Operational activity translated into finance-ready visibility
Capture
Cost tracking across every stage
Real-time cost tracking across production, maturation, and bottling.
Visibility
Batch, barrel, and product level
True manufacturing cost visibility at batch, barrel, and product level.
Cost inputs
Landed, service, and labour charges
Lot-level cost tracking with landed costs, service, and labour charges.
Inventory
Custom valuation views
Automated inventory valuation with customisable views per warehouse, SKU, or product type.
Accounting
Works with finance tools
Works alongside accounting systems such as Xero, QuickBooks, and Sage, so operational cost data feeds finance without replacing your core ledger tools.
94% of consumers are more likely to be loyal to a brand that offers complete supply-chain transparency
SupplyChainBrain, April 2021
Counterfeit spirits may account for 25–40% of spirits consumed globally, displacing an estimated $22bn to $35.2bn in legitimate sales each year
Heriot-Watt University ICBD, Journal of the American Society of Brewing Chemists, 2024
Digitisation of physical assets and supply-chains delivers 20% lower operating costs and 11% greater EBIT
McKinsey Quarterly, The case for digital reinvention, January 2022
78% of companies are evaluating tech solutions for efficient product development
Fictiv, 2023 State of Manufacturing Report
74% of supply chain leaders believe that digital technologies are essential in promoting sustainability in supply chains
The Sustainability Consortium (TSC), 2022 Impact Report
Digital Deeds
Verified cask ownership, from the moment of filling
Proof 8 is the only platform offering Digital Deeds. When a cask is filled, it is assigned a Digital Deed via QR code that records what is in the cask, when it was filled, where it is stored, and who owns it. That record follows the cask for its entire life.
For distilleries and warehouses running private cask or client programmes, Digital Deeds replace easily forged paper certificates with a secure, blockchain-verified record that cannot be duplicated or altered.
“Cask buyers today deserve to know, without any doubt, that their cask exists, where it is, and that it genuinely belongs to them. A piece of paper can be replicated a thousand times. A Digital Deed cannot.”
Jaynie Kean, Managing Director, Jackton Distillery
Verify
Instant ownership verification
Scan a QR code on any device and verify exactly what is in a cask, who owns it, and where it is stored. No calls, no paperwork, no waiting.
Audit trail
Fraud-proof audit trails
A paper certificate can be replicated a thousand times. A Digital Deed cannot. Every transaction is recorded on a blockchain audit trail that cannot be altered or duplicated.
Client view
Real-time client portal
Private cask owners and investors can log in and see their cask, its location, what is inside it, and how it is maturing. That level of transparency has become a meaningful part of the customer proposition for distilleries running cask programmes.
Transfer
Seamless ownership transfers
When a cask is sold, the Digital Deed is transferred to the new owner and the previous certificate is invalidated. That gives warehouses and distilleries a cleaner, more dependable ownership record with a complete audit trail for every change.
“The Foundry Vault has moved away from its old paper certificate process. Cask owners can see their assets in real time, and the warehouse has a stronger handle on ownership records, helping reduce queries and build trust.”
The Foundry Vault, United Kingdom
Proof 8 in action
See how distilleries are using Proof 8
Real distilleries, real results. Here is how Lancaster Spirits Company built their operation on Proof 8 from day one.
Distillery
Lancaster, England
Lancaster Spirits Company
An English whisky distillery built to scale without losing control
Lancaster Spirits Company launched in July 2024 with more than 200 casks already laid down. As a small-batch single malt distillery competing with much larger producers, efficiency mattered from day one.
The Platform
Operations, visibility, and scale
QR codes and Digital Deeds
Identify assets and locations with QR codes scannable on any device. Digital Deeds give blockchain-verified cask ownership and transfers for private barrel programmes.
Real-time visibility
Live synchronised data for every asset and for production, maturation, and bottling, on the devices your teams already use.
End-to-end digitalisation
Capture tasks and movements digitally from production through to bottling, cutting paperwork and reducing avoidable errors.
Cloud software
Always-up-to-date SaaS with no on-premise servers: modular subscriptions so you start with what you need and expand as you grow.
Tasks and approvals
Create, assign, approve, and complete work as structured tasks so operational and compliance checks stay consistent.
Multiple sites and warehouses
Run separate facilities and locations in one place with flexible warehouse and inventory structure.
Built-In Compliance
Compliance, security, and support
Getting you live
Dedicated onboarding support, data migration handled by Proof 8, training, and hypercare while teams bed in through discovery, demo, setup and integration, and site onboarding.
Audit-ready records
Digital logs and traceability that build a coherent evidence trail for inspections and internal reviews over time.
Regulatory reporting
Automated workflows and submissions for HMRC Recognised reporting in the UK (including W1, W5, and APPA reporting), with an integration with EMCS. Proof 8 also supports Irish Revenue, TTB in the United States, and ATO excise in Australia.
Secure by design
Role-based access on scalable cloud infrastructure. Digital Deeds add a blockchain audit trail for ownership events; they complement, not replace, your wider security and IT controls.
Support beyond go-live
Ongoing help from customer success managers in the US, Europe, and APAC. Practical support from people who know spirits operations rather than generic uptime slogans.
Global Reach
One global platform, local compliance where you operate
Proof 8 is a cloud-based platform for distilleries and warehouses worldwide, with real-time data synchronisation and audit-ready records. Automated compliance covers HMRC, Irish Revenue, TTB, and ATO, plus lot-level traceability for operations and compliance teams.
United Kingdom & Ireland
- HMRC Recognised software supporting W1, W5, and APPA reporting, with an integration with EMCS (Excise Movement and Control System).
- Irish Revenue: automated report generation and compliance workflows.
- BWA Associate Member (Bonded Warehousekeepers Association).
United States
- Operate across multiple DSPs (Distilled Spirits Plants) without per-DSP fees.
- Streamlined TTB reporting with Pay.gov extension.
- Spirits, RTDs, and non-alcoholic products in one platform, with US customary units (gallons, proof gallons, pounds).
Australia
- Australian Tax Office (ATO) excise reporting supported.
- Proof 8 sponsors the Australian Distillers Association.
The Platform
Powering the whole organisation with everything you need
Enabling Master Distillers and Blenders to focus time on ensuring every product is of the same exceptional quality
- Track every aspect of your production for any spirit, from grain to glass
- Store and manage detailed recipes and blends
- Empty cask and barrel management, with full wood history
- Record movements and auto-calculate and record losses or gains
- Track pH and temperature levels during distillation
- Manage, assign and approve tasks with team members
- Understand the detailed history of every cask or barrel
- View stock and easily locate items
- Monitor environmental factors (heat, humidity, air quality)
- Real-time integration with leading filling systems
- Ensure consistency and quality over time
Saving warehouse managers time and delivering full visibility with streamlined operations and improved accuracy
- Continuous inventory, warehouse and utilisation visibility
- Support for multiple locations, multiple warehouses and all warehouse configurations
- Efficient asset management (inc re-gauging and sampling)
- Automatically calculate warehouse rents and generate storage invoices
- Integrated HMRC and TTB calculations and reporting
- Easily perform and track daily operations, including deliveries, movements and re-gauges
- Manage, assign and approve tasks with team members
- Audit-ready records and compliant reporting
- Effective cased & dry goods management
- Provide customer proof of ownership with advanced digital deeds (CaskPassport)
- Fully scalable, from hundreds to thousands of casks and barrels
- Can be used with any mobile, tablet or ATEX compliant devices
Empowering brokers to manage their network of inventory and customers effortlessly
- Accurate inventory data available in real-time on web and mobile devices
- Track assets across multiple storage facilities, locations and regions
- Full transparency of cask and barrel history, including ownership, re-gauges, samples, liquid levels, maturation loss (angel share), LPA levels and cask type
- Allow end-customers to view their portfolio and associated digital deeds.
- Unlock CaskPassorts to deliver fully transparency to end customers
- Fully secure and compliant technology
Unlocking new engagement channels and creating meaningful value for consumers and brands
- Implement connected technologies (QR/NFC) at scale
- Deliver genuine traceability and provenance stories
- Innovate and differentiate with cutting edge technology
- Build trust through genuine transparency
- Provide item level product authentication
- Surface previously unseen data and insights
Providing finance teams with powerful visibility, unmatched compliance, detailed reporting and comprehensive planning
- Maintain a complete ledger of all movements, adjustments, and transactions to support internal and external audits
- Comprehensive planning solutions and demand forecasting, easily identifying shortfalls or surplus
- Support for multiple costing models to maintain accurate inventory valuations
- Duty and tax calculations for HMRC, TTB, and ATO, with integrated automated reporting tools
- Works alongside existing ERP systems and leading accounting packages
- Detailed audit trails to support regulatory compliance and transparency
- Customised reporting with ability to export data to spreadsheets (such as Excel) or other data tools, including Tableau.
Giving IT leaders a comprehensive, scalable and secure solutions that is simple to implement and integrate with existing tools and hardware
- Fully supported onboarding and an intuitive user interface and workflows
- SaaS solution with predictable and transparent pricing
- Fully scalable and flexible to requirements
- Secure and compliant from the ground up
- Support for single sign-on
- Continuously maintained with clear pipeline of features and enhancements
- Comprehensive SLA and support agreements
- Compatible with any mobile, tablet or ATEX compliant devices
Getting Started
A clear path to getting live
Proof 8 guides teams through discovery, demo, setup and integration, and site onboarding, with data migration, training, and hypercare handled by people who understand spirits operations.
Stage 1
Discovery call
Stage 2
Demo call
Stage 3
Setup & integration
Stage 4
Site onboarding
Stage 5
Go live
Trusted by industry leaders and technology partners
Proof 8 integrates with the tools your team already uses and is recognised by the industry bodies that matter.
Ready to get started?
Join the other distillers, warehouses, bottles and brands that have chosen Proof 8 to transform their operations, drive unparalleled efficiency and deliver trust and transparency to their customers.